Managed print services offer a smarter way to manage your multifunction printer (MFP) fleet by outsourcing print-related tasks and expenses. Businesses looking to boost efficiency, cut unnecessary costs, and gain better control over document workflows are turning to MPS as a strategic solution.
MPS isn’t just about fixing printers. It’s a proactive, comprehensive approach to print infrastructure. So, if your office relies on multiple printers, copiers, and scanners, it’s time to stop firefighting and start optimizing.
What Are Managed Print Services (MPS)?
Managed Print Services refer to the outsourcing of print infrastructure management to a third-party provider. These services go beyond simple maintenance.
They include:
- Device monitoring and usage reporting
- Automated supply ordering
- Fleet right-sizing and consolidation
- Predictive maintenance and repairs
- Security configuration and compliance
- Document workflow optimization
For businesses, partnering with an MPS provider like Clear Choice Technical Services means eliminating inefficiencies and reclaiming valuable IT and administrative time.
Why MPS Makes Sense for Businesses
Virginia Beach is home to a mix of small businesses, government offices, schools, and healthcare facilities. Each of these sectors relies heavily on document output. But managing that output internally? That’s often chaotic, wasteful, and unpredictable.
MPS allows you to:
- Lower operational costs by identifying print waste
- Free up internal IT resources to focus on high-priority tasks
- Gain transparency into usage and expenses
- Enhance security with access control and encryption
- Ensure uptime with remote diagnostics and proactive support
Instead of chasing down toner, dealing with jammed printers, or overspending on untracked usage, MPS gives you full control without the daily headaches.
Benefits of Outsourcing Print Management
Let’s look closer at the benefits of outsourcing print management. It is the key reason many companies are switching to MPS.
1. Cost Control and Predictability
Managed Print Services help you understand your printing behavior. By analyzing usage patterns, your provider can eliminate waste, recommend efficient devices, and implement print policies. The result? Predictable monthly billing and fewer surprise expenses.
2. Scalable for Growth
MPS adapts with your business. Whether you’re expanding to a second office or downsizing, your print environment scales with you. That means no overspending on underutilized equipment.
3. Better User Experience
No one enjoys battling a malfunctioning printer. MPS includes remote monitoring and automatic dispatching of service technicians when issues arise. Your staff stays focused, and downtime is minimized.
4. Improved Security
Data breaches can happen through unsecured printers. MPS providers implement security protocols like user authentication, encrypted print jobs, and audit trails—critical for HIPAA and GDPR compliance.
5. Greener Printing
Reducing paper and toner waste isn’t just good for your budget. It’s good for the planet. MPS solutions encourage duplex printing, pull printing, and usage tracking to reduce unnecessary output.
Signs Your Office Needs Managed Print Services
Not sure if MPS is right for you? Here are common signs:
- You don’t know how much you’re spending on printing
- Toner or paper often runs out unexpectedly
- Employees complain about device downtime
- Your IT team is constantly fixing printers
- You have multiple vendors for supplies and repairs
- There’s no print usage tracking or policy enforcement
If this sounds familiar, Managed Print Services may be the upgrade your business needs.
MPS and Your Multifunction Printer (MFP) Fleet: The Smart Match
Multifunction printers are essential to modern offices. They print, scan, copy, and sometimes fax all from one device. But managing a fleet of MFPs without a strategy can lead to:
- Redundancy in device placement
- Inconsistent user experiences
- Poor maintenance scheduling
- Overburdened or underused machines
With MPS, your entire MFP fleet is evaluated for performance, placement, and workload. You’ll receive a customized strategy that aligns with your goals, whether that’s cutting costs, boosting productivity, or improving sustainability.
Print Strategy, Fleet Optimization, Print Security
Let’s break down how Managed Print Services incorporate these essential elements.
Print Strategy
An MPS provider like Clear Choice Technical Services begins with an assessment. We examine print volumes, device types, and workflows to develop a custom plan. This ensures your print environment supports your business, not the other way around.
Fleet Optimization
This isn’t about adding more machines. It’s about having the right machines in the right locations. By removing unnecessary or outdated devices, your team experiences faster service and better uptime while you enjoy reduced costs.
Print Security
Security risks don’t just come from hackers. They also come from abandoned printouts, unsecured access, or default passwords. MPS providers lock down your fleet with encryption, authentication, and automatic document deletion.
How to Choose the Right MPS Provider
Not all MPS providers are created equal. When searching for the right partner, look for:
- Local support and fast response times
- Experience managing various device brands
- Ability to scale with your business
- Transparent reporting and analytics
- Strong customer service
Clear Choice Technical Services stands out by delivering tailored Managed Print Services with an emphasis on performance, reliability, and cost-efficiency. We don’t just manage your devices. We also help manage your success.
How MPS Impacts Different Industries
Virginia Beach businesses are diverse, and MPS benefits all sectors:
- Healthcare: Ensures HIPAA compliance and reduces the risk of document exposure
- Education: Controls print costs across campuses and tracks usage by department
- Legal and Financial: Enables secure document handling and audit-ready tracking
- Hospitality: Supports front desk operations and guest service documentation
- Government: Ensures accountability and transparency in printing usage
No matter your field, outsourcing your print management to a trusted MPS provider can simplify operations and amplify results.
Take the First Step Toward Smarter Printing
If you’re ready to gain control over your office’s printing chaos, now’s the time to act.
Clear Choice Technical Services offers top-tier Managed Print Services, helping you streamline workflows, reduce costs, and secure your MFP fleet. Let the experts take the reins so you can focus on what you do best: running your business.
Rethink Printing and Simplify the Process
Managed Print Services are more than just a convenience. They’re a necessity for any business looking to stay competitive, efficient, and secure in today’s fast-paced world. From improving your MFP fleet’s performance to cutting back on wasted time and toner, MPS puts you in full control.
Let Clear Choice Technical Services help you optimize your print environment. Call (757) 250-7155 today to schedule your assessment and start building a smarter office.
